Bringing Events to Life Through Simultaneous Interpretation
We offer complete Simultaneous Interpretation services and Equipment rental solutions that simplify your work from beginning to end. Working with professionals eliminates uncertainty and fills in gaps. Our team knows every aspect of event interpretation, including event planning, technology, translation, logistics, and special day-of needs. With our experience, we can help you plan, solve problems, and reach your objectives.
Your organization is gearing up for a significant event, like a conference, convention, or shareholder meeting, to communicate critical information to clients, prospects, or employees. But, what happens when not everyone understands the language spoken during the event?
For a successful event, especially for those in the audience who may not comprehend the language, it’s crucial to have reliable and professional event interpretation
That’s where TE Event Interpretation Services can help. We’re dedicated to making your multilingual event a success and have options to fit most budgets. TE offers interpreting equipment for rent or sale, interpreters only, or both.
Regardless of which option you choose, having a basic understanding of the fundamentals of event interpretation is helpful, even if you’ve used such services before
Governments & Top World Brands Rely on TE Interpretation and Translation Services!
The Fundamentals of Simultaneous Interpretation for Events
On-site simultaneous interpretation occurs at the event’s physical location, where interpreters are present to convey the speaker’s spoken content from one language to another and vice versa. This requires the use of a soundproof booth, allowing interpreters not only to hear the speaker’s words clearly but also to observe their delivery.
The Saying “Two Heads are Better Than One” Certainly Applies to Simultaneous Interpretation
Professional interpreters are paired based on subject matter expertise and experience and work together to seamlessly take turns interpreting what the speakers are saying.
This is especially important in simultaneous interpretation, which demands a great deal of concentration and effort. Most professional interpreters can only work effectively for 15 to 20 minutes before they need to hand off to a second interpreter and take a break before continuing. Working in pairs ensures that the interpretation remains accurate and effective, and allows interpreters to take the necessary breaks to maintain their performance.
Tips for a Successful Multilingual Event
Excellent Service is Key to Achieving Outstanding Results!
One of the greatest benefits of partnering with a professional interpretation company like TE is having a seasoned Project Manager leading the way. Your dedicated Project Manager understands the project requirements from start to finish and meticulously handles every detail to ensure your event runs smoothly. They act as the main liaison between your organization and the interpretation team, providing clear communication throughout the entire process.
When you have an on-site TE Project Manager, they work directly with event participants to provide support and facilitate communication. This personalized customer service ensures attendees’ needs are met efficiently, leaving the interpreters to focus on their primary tasks. Whether interpretation is delivered on-site or remotely, having an on-site Project Manager and technical support is vital to ensure a high level of professional service and client satisfaction.
Not all Interpreting Booths are Created Equal.
When it comes to on-site event interpretation, there are generally two types of booth options available: soundproof booths and tabletop booths. They act as the main liaison between your organization and the interpretation team, providing clear communication throughout the entire process.
Soundproof booths are large and fully enclosed, providing complete sound insulation. These booths allow interpreters to focus on their work without any external distractions or noise interference. They act as the main liaison between your organization and the interpretation team, providing clear communication throughout the entire process.
Tabletop booths are smaller and more portable than soundproof booths, with an open back that provides partial sound isolation coverage. While they can accommodate two interpreters, they do not offer the same level of soundproofing as soundproof booths. Despite this, both booth types are suitable for a wide variety of event settings. They act as the main liaison between your organization and the interpretation team, providing clear communication throughout the entire process.
TE uses only ISO 4043 Complaint equipment made in North America. Compliance with the ISO 4043 standard is an important factor to consider when selecting interpreting booths for your event. They act as the main liaison between your organization and the interpretation team, providing clear communication throughout the entire process.
Getting the Venue Layout in Advance is Crucial for Successful Interpretation.
To ensure a smooth interpretation experience at your event, it’s essential to obtain the venue layout beforehand. This will help us plan the placement of interpretation equipment, such as booths and receivers, and determine the best locations for interpretation services. Reviewing the layout will also help us determine the number of interpreters and type of equipment needed, especially for multiple or breakout sessions in different rooms.
Moreover, obtaining the layout in advance allows us to identify and address any potential issues or challenges that may arise during the event. By proactively developing solutions, your TE PM helps ensure a seamless interpretation experience for all attendees.
Don’t Forget Support Materials
When planning your event, it’s natural to focus primarily on the content each speaker will deliver. However, it’s crucial to consider support materials early on as well. This involves identifying the type of ancillary visuals and reference materials that each speaker will use, such as workbooks, pamphlets, brochures, or handouts.
In addition, event materials may require translation from the floor language to the participant’s native language. This is where a full-service language agency like TE can provide translation services and streamline the process.
Supplying these reference materials to the interpreters as early as possible allows for effective preparation, leading to higher-quality interpretation. This is just one more way to ensure an optimal event experience for your audience.
Event Logistics Require Expert Planning
It’s important to keep in mind that the method of interpretation you choose will have an impact on your event’s logistics. For instance, if you opt for on-site interpretation, you’ll need to make sure you have enough space to set up interpretation booths.
Furthermore, if you’re planning an on-site event that requires full booths and interpretation in multiple languages, you’ll need to provide access to a loading dock for a large semi-truck. Fortunately, TE Event Interpretation Services owns its own equipment and trucks on both coasts of the US, which means we can quickly mobilize and be at your venue as soon as the next day. This has proven to be a lifesaver for several last-minute events.
