The rise of global conferences means we’re increasingly leaning on simultaneous interpretation to bridge language barriers. However, while interpreters and their equipment are vital, the venue’s suitability can significantly impact the quality of interpreted communication. In this blog post, we delve into why careful venue planning is crucial when simultaneous interpretation services are in play.
1. Acoustics Matter
Good acoustics are paramount. Venues with poor soundproofing or too much echo can distort sound, making the interpreter’s task exponentially harder and reducing clarity for listeners. When selecting a venue:
- Check the acoustic quality of the event space.
- Prefer venues that have been designed or adapted for conferences or theatrical performances, as they often have superior acoustics.
2. Space for Interpretation Booths
Simultaneous interpreters work in soundproof booths, ensuring they can hear the source language clearly without distractions and provide real-time translation.
- The venue should have adequate space to accommodate these booths without obstructing the audience’s view.
- These booths should be strategically positioned so interpreters can see the speakers and any visual aids.
3. Technical Infrastructure
Modern interpretation requires a host of tech tools—from microphones to headsets to transmitters.
- Ensure the venue has a robust electrical infrastructure to handle the load.
- Check for the availability of technical support on-site in case of hiccups.
4. Comfort for Interpreters
Interpreters are more likely to deliver their best work when they’re comfortable.
- The booths should be spacious enough to accommodate two interpreters (as they often work in pairs).
- Ensure good ventilation and lighting in the booths for optimal working conditions.
5. Attendee Connectivity
For attendees requiring interpretation, receiving clear sound is crucial.
- The venue should support the effective distribution of infrared or radio frequency signals for wireless headsets.
- Attendees should be informed about zones where the reception might be less than optimal.
6. Easy Access and Set-Up
Interpretation equipment can be bulky.
- The venue should have easy access points for the transportation and setup of heavy equipment.
- Factor in extra setup time when coordinating with the venue.
7. Consider the Unexpected
Sometimes, additional needs pop up last minute—an extra language, a change in the number of attendees requiring interpretation, or technical issues.
- Opt for venues that offer a bit of flexibility in space and infrastructure to accommodate unexpected requirements.
Conclusion: Setting the Stage for Success
While the interpreters and their expertise are undeniably central to the success of simultaneous interpretation, the venue’s role cannot be understated. By ensuring the venue complements and supports the interpretation process, organizers can ensure clear, effective communication, making the event a success for speakers and attendees alike.
